Billing Center

Student Payment • Payment History • Ledger • Fee Plan • Due Management

A
AdministratorAdmin

Payment In

Date / ReceiptStudentServiceAmountMode / ReferenceRemarkAction

CD Records

Date / ReceiptStudentServiceAmountMode / ReferenceRemarkAction

Due Payment

Default: 1 billing month pending. Threshold is editable in Common Admin → Admin Settings → Payment Aging.

StudentServiceBilling CyclePending MonthsAmountReminder PhoneLast ReminderAction
Loading Due List...

Due Payment Follow-up

DMS-style payment follow-up list. Sirf payment ke kaam ke filters rakhe gaye hain; Payment History isi screen se khulegi.

Mobile NoNameBranch / ServiceTotal DueDue MonthsLast ActionNext PlanStatusFollowupPayment HistoryPayment
Loading Payment Follow-up...

Over Due

Default: 2 billing months pending.

StudentServiceBilling CyclePending MonthsAmountReminder PhoneLast ReminderAction

Max Over Due

Default: more than 3 billing months pending (4+).

StudentServiceBilling CyclePending MonthsAmountReminder PhoneLast ReminderAction

Payment Reminder Scheduler

Payment Scheduler exists only in Billing Center. Slot 1 is permanently reserved for PAYMENT REMINDER ONLY. Each due student can receive the same reminder on up to 5 registered numbers in the same day.

Automatic rule: Reminder call/message केवल तभी जाएगा जब current pending amount नीचे दिए गए Minimum Due for Reminder के बराबर या उससे अधिक हो. Default ₹1000 है. ₹1000 से कम due पर कोई payment reminder नहीं जाएगा. For eligible students the system queues Student 1 + Guardian 1 + Guardian 2 + Emergency 1 + Emergency 2 (valid unique registered contacts); before every dial the current payment balance is checked again.
GVT Calling Agent: Checking...
Reminder Audio • Slot 1: Checking hardware slot status...
Open Reminder Call HistoryOpen Voice Broadcast / Slots
Category-wise Call Rules

Due Payment

Over Due

Max Over Due

Payment Number Check List

Numbers that fail to connect more than the configured limit are paused automatically until checked.

PhoneStudent(s)Consecutive FailuresTotal FailuresLast StatusLast AttemptAction

Hostel Payment Due List

Hostel students only. Bus payments stay separate.

Cash IN + CD + Razorpay • V102.33
StudentBuilding / Bed NumberCycleMonthly FeeOpening DueTotal DueDiscount / CDBilling StatusWhatsAppAction

Hostel Payment History

ReceiptDateStudentCycleAmountOpening Due PaidDiscountPayment ResultMode

School Bus Payment Due List

School bus students only. Hostel fee remains independent.

Cash IN + CD + Razorpay • V102.33
StudentBus / Route / AccountCycleMonthly Bus FeeOpening DueTotal DueDiscount / CDBilling StatusWhatsAppAction

Bus Payment History

ReceiptDateStudentCycleAmountOpening Due PaidDiscountPayment ResultMode

Monthly / Quarterly / Yearly Advance Plans

Monthly = 1 month, Quarterly = 3 months, Yearly = 12 months. Student category change is effective from the selected date; older billing periods stay unchanged. Advance is calculated from the selected category and effective fee history.

Razorpay Payment Gateway + UPI AutoPay

One-time fee और recurring UPI AutoPay दोनों यहाँ manage होंगे. Student पहली current fee के साथ mandate approve कर सकता है. Yearly fee revision पर नया mandate approval required होगा.

Gateway Status

Loading...

UPI AutoPay Subscriptions

Student-wise recurring amount, next debit, mandate status और annual renewal requirement.

CreatedStudentServiceCycleRecurringNext DebitSubscription IDStatusAction
Open Razorpay tab to load AutoPay.

Razorpay Transactions / Orders

One-time, AutoPay first payment और recurring debit ledger attempts. Payment ID और receipt verified/captured payment पर दिखेंगे.

CreatedStudentServiceTypeAmountOrder / SubscriptionPayment IDStatusReceipt
Open Razorpay tab to load transactions.

Legacy Account Statement History

पुराने statement/import records audit के लिए रखे गए हैं. New fee payment Razorpay से होगी; statement से payment verify/create नहीं होगी.

Upload Account Statement

Legacy Statement Archive

  • यह section पुराने bank-statement/import records के audit और reference के लिए रखा गया है.
  • नई student fee payment केवल Razorpay Secure Checkout से होगी.
  • Statement upload/import किसी नई payment को Paid नहीं बनाएगा और manual verification बंद है.
  • पुराने UTR/reference records historical audit के लिए unchanged रहेंगे.

Legacy Match History

पुराने pending/match records केवल audit के लिए दिखते हैं; यहाँ से कोई payment verify/create नहीं होगी.

Student / RequestUTRRequested AmountBank EntryChecksReasonAction

Uploaded Statement Database

UploadedFile / MonthBank / AccountPeriodParserParsedNewDuplicateUpdatedFile

Bank Transaction Database Sheet

Uploaded statements merge into this single deduplicated transaction database.

DateNarrationUTR / ReferenceCreditDebitBalanceStatusSource

WhatsApp Center

Official Meta WhatsApp Cloud API is now used directly. No third-party provider and no WhatsApp Web manual sending is required.

Open Direct Meta WhatsApp Center

Message Logs

Queued WhatsApp payment reminders and manual-send history.

Pending / Opened Queue

StudentPhoneServiceBillingAmountMessageStatusAction

Message History

DateStudentPhoneStatusNoteAction